Everything a school office does, in one system
More than 25 modules that share the same student records. All of them are included in the free edition, so you can try each one with your own data.
Admissions and student records
From the first enquiry to the transfer certificate, one record follows the student.
Student admissions
Manage new and returning admissions with streamlined forms, class-wise enrolment tracking and document verification. Assign roll numbers, print admission reports and keep the full admission history.
Pre-admission
Handle enquiries and registrations before the student is admitted, with a list of applicants you can follow up.
Student data entry
A compact student form with a fixed photo column, smart suggestions for city, state and country, and default values so repeat fields fill themselves.
Student import
Import your existing student list instead of entering students one by one.
Photo manager
Take student, parent and teacher photos with a webcam and save them straight to the record.
ID cards
Print student and employee ID cards in horizontal or vertical layouts, with placeholders such as mother’s name.
Transfer certificates
Keep separate TC formats for primary, middle and high school and print them from the student record.
Fees and accounts
Every rupee collected at the counter is receipted, totalled and visible the same day.
Fee collection
Class-wise fee structures, concessions, instalments and dues. The student’s photo shows on the payment screen so the cashier knows who is paying.
Branded receipts
Customise fee receipts with your school’s name and header, even one design for the school and another for the society. Each receipt shows the exact dues remaining.
UPI QR code on receipts
Receipts and the payment screen can carry your UPI QR code, so parents pay by scanning.
Fifteen payment modes
Cash, cheque, DD, NEFT, UPI, Google Pay, PhonePe, Paytm, credit and debit card, net banking and more, each colour-coded and totalled separately.
Cashier-wise collection
See what each login collected, broken down by payment mode, with a grand total across all cashiers.
Receipt numbering
Number receipts by fee group or by academic year, whichever your auditor prefers.
Transport and monthly fees
Collect transport and monthly fees for the months you choose, and switch a student’s transport on or off at any time.
Cash Master daybook
A single-entry daybook that posts fee income automatically, records other income and expenses, handles bank deposits and withdrawals, and carries opening and closing balances across years.
Expenses and vouchers
Record rent, salaries, utilities and other payments as cash-out entries and print payment vouchers as PDF.
Attendance, exams and library
Marks entered once become report cards, graphs and hall tickets.
Attendance
Mark daily attendance and see it reflected on the report card. Absentee SMS alerts go to parents the same day.
Biometric attendance
Sync attendance for students and staff directly from ESSL and ZK biometric devices.
Examinations
Plan exams, set term-wise and subject-wise assessments, and choose maximum and minimum marks per exam.
Report cards
Personalised report cards in CBSE, State Board and custom grading formats, with consolidated and term-wise templates and CGPA.
Hall tickets
Print hall tickets class-wise, on half an A4 sheet if you want to save paper.
Performance graphs
See a student’s results by test, term and subject as graphs.
Elective subjects
Assign up to eight elective subjects per student.
Library
Manage books, issues, returns and fines, and import your existing book list.
Parent communication
Parents hear from the school before they have to ask.
SMS and email alerts
Send messages with templates and variables, check balance and keep a log of everything sent.
WhatsApp messages
Send individual WhatsApp messages, birthday greetings and fee reminders through WhatsApp Web.
Parent mobile app
Parents see notices, assignments, events, holidays, fee alerts and exam schedules on Android, iPhone, tablet or the web, even when the school runs offline.
Online classes
Built-in video conferencing powered by Jitsi Meet. Schedule a class, send email invitations and keep track of every session, with nothing to configure.
Holiday calendar
Import your country’s public holidays straight into the school calendar.
Staff, transport and the rest of the office
The parts of school administration that never make it into a brochure.
Employees
Staff records with alphanumeric employee IDs, ID cards and a birthday reminder on the dashboard.
Transport
Transport fee collection and due reports that export to Excel and PDF.
Inventory
Keep track of stock and school assets.
Reports
Admission and re-admission counts, fee summaries, expense summaries and more, exportable to Excel and PDF. Change any template yourself using OpenOffice.
Backup and restore
Back up data and photos, restore on any PC, and recover automatically after a power cut.
Multi-user access
Up to 200 people can work at the same time, each with their own login.
Multi-school and multi-campus
The online version manages several schools or branches from one dashboard.
AI assistant
Ask questions about your school’s data in plain language and get the answer without building a report.
Themes
Change the look of the application from the settings menu.
What the screens look like
Taken from version 2032.8. The online demo lets you click through the rest.
Every module is switched on in the free edition
SchoolAdminCE is free for up to 50 students, with every module switched on. Install it, enter one class, collect one day of fees, and decide from there.