A free, ready-to-print admission enquiry form for schools, with the matching enquiry register. Add or remove fields, put your school’s name on it, and download it as a PDF or print it.
Make it yours
School logo optional, PNG or JPG, up to 512 KB
Colour
Tick the fields you want. Click a name to rename it. Reg also adds the field as a column in the enquiry register.
Want parents to fill this in online? Put this form on your school website: every enquiry is saved on your website, with a private staff login to see and download them. Try the live demo
Type on the form below; the PDF and the print come out filled in. What you type stays on this computer: it is not sent to us or saved.
Your School Name
Admission Enquiry Form
Enquiry no. ________Date ___ / ___ / ______
Student details
Student’s full name
Gender Boy Girl Other
Date of birth___ / ___ / ______
Class applying for
Academic year
Present school and class
Parent or guardian
Father’s name
Mother’s name
Mobile number (WhatsApp)
Email
Residential address
Area / locality
About the enquiry
How did you hear about us? Friend or parent Website Social media Newspaper Hoarding Walk-in Other
Sibling studying in this school? Yes No
School transport needed? Yes No
Questions or special needs
For office use
Enquiry taken by
Campus visit / interaction date___ / ___ / ______
Next follow-up date___ / ___ / ______
Status Interested Admitted Waiting Not interested
Remarks
What an admission enquiry form should include
Keep it to one page. A parent fills it in at the front desk in a few minutes, and the office needs only what it takes to call back and plan a visit.
Student details: name, date of birth, the class they are applying for and the academic year, and their present school.
Parent or guardian: names, a mobile number that is on WhatsApp, email and address. The area or locality tells you which bus route the family needs.
About the enquiry: how they heard about the school, a sibling already studying here, and transport. These decide fees and seats.
For office use: who took the enquiry, the campus visit date, the next follow-up date and the status. This is the part that turns enquiries into admissions.
Leave out documents, fees and medical details. Those belong on the admission form, once the parent decides to join.
How to use the form and the register
Print a stack for the front deskParents fill in the top three parts. The office fills in the last part before the parent leaves.
Copy each enquiry into the registerOne row per child, the same day. The register is where follow-ups are planned.
Call on the follow-up dateUpdate the status after each call: interested, waiting, admitted or not interested.
Count at the end of the seasonEnquiries by source and by class show which advertising worked and where seats will fill.
School admission enquiry register format
The register keeps every enquiry on one list. These are its columns; they follow the fields you marked Reg above.
S. No.
Enquiry date
Student’s full name
Class applying for
Father’s name
Mobile number (WhatsApp)
Area / locality
How did you hear about us?
Next follow-up date
Status
Remarks
1
2
3
Put this enquiry form on your own website
Parents fill in this enquiry form online from your website at any hour, or print it. Every enquiry is saved on your own website with an enquiry number, and your office sees them in a private staff area: a table to search, the register to print and a download for Excel.
Everything on your website: the form, the staff area and the enquiries stay on your own hosting. Nothing is hosted by us and we never see your enquiries.
The form you design on this page, with your fields, logo and colour. Parents fill it in on a phone or computer, or print it, and keep a copy with their enquiry number.
A private staff area with two logins: an admin, who designs the form, and one staff login the whole office can share. Passwords are set and reset by email.
Share it anywhere: a link for WhatsApp, Facebook and Instagram, a QR code for banners, and code to put it inside your website.
An email to your office for every new enquiry, and an optional copy to your own Google Sheet.
Your team installs it in about 20 minutes with our step-by-step guide, or we set it up with you. It needs website hosting with PHP, which most school websites have. On Wix or Google Sites? The kit also has a Google Sheet version.
₹1,900 one-time + GST (₹2,242 in all)
Pay online, download the kit straight away, and get the link by email too. It comes ready with the form you designed on this page.
It is the first form a school fills in when a parent asks about admission: the child’s name, age and the class they want, the parent’s contact details, and how they heard about the school. It is not the admission form itself. It records the enquiry so the office can follow it up until the parent decides.
What is the format of a school admission enquiry form?
One page, in four parts: student details (name, date of birth, class applying for, present school), parent or guardian details (names, mobile number, email, address), about the enquiry (how they heard about the school, sibling, transport) and a box for office use (who took the enquiry, follow-up date, status, remarks). The form on this page follows that format and you can change every field.
Can I download the school admission enquiry form as a PDF?
Yes. Click Download PDF form above. The PDF uses the fields and the school name you chose, on an A4 page ready to print. You can also print it straight from this page.
What is an admission enquiry register?
A running list of every enquiry, one row per child: date, student name, class, parent, mobile number, source, next follow-up date and status. Schools use it to see how many enquiries became admissions and which parents still need a call. Download the register format as a CSV file for Excel or Google Sheets, or as a printable PDF.
Can I add or remove fields?
Yes. Tick or untick any field, rename it, move it up or down, or add your own, such as “Second language” or “Previous marks”. The form and the register both follow your choices, and your browser remembers them for next time. You can also add your school’s logo (left, right or top centre) and choose a colour.
Can I fill in a parent’s details before printing?
Yes, if you want to. Tick Fill in a parent’s details before printing, type the details the parent gave on the phone, and print. The parent only has to check the form and sign. What you type stays on your computer: it is not sent to us and is not saved.
Can we have this enquiry form on our own school website?
Yes. You get this enquiry form for your own website, with your fields, logo and colours, and everything runs on your side. Parents fill it in online or print it. Every enquiry is saved on your own website, and your staff sign in to a private staff area to see them, print the register and download them for Excel. Share the form’s link on WhatsApp and social media, or put its QR code on your banners. Nothing is hosted by us and we never see your enquiries.
It needs website hosting with PHP, which most school websites have; for Wix or Google Sites the kit has a version that saves to your own Google Sheet. We can set it up for you, or give your technical team the code and the steps to install it themselves. Either way it costs ₹1,900 one-time, plus GST. Try the live demo, buy it online, contact us or call +91 95350 41234.
Is this template free?
Yes, for any school, with no sign-up. We ask for your name, school and contact details once, before the first download. Printing needs no details.
When the register gets long
SchoolAdminCE keeps the enquiry list, follow-up dates and the step from enquiry to admission in one place, with the student record ready when the parent joins. Free for schools with up to 50 students.
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